2018 Convention

The 2018 annual convention is scheduled for October 26-27 at the Doubletree Seattle Airport.

The Diocese of Olympia Convention meets annually to conduct the business of the diocese. It elects to diocesan offices; ratifies a budget; sets assessment levels; admits congregations as missions or parishes; votes on resolutions; elects a General Convention deputation; and hears the bishop’s annual address. Clergy and elected delegates from congregations attend. Convention information is distributed via newsletter and this webpage.

Digital Packets

Convention packets with reports, resolutions, and other handouts are distributed electronically and available on this webpage below, as well as on the Convention app. If you would prefer to receive a paper packet on site, please email convention@ecww.org with your name, church, and "paper packet" in the subject line.

Convention has gone mobile!

We're excited to announce we have a brand new mobile guide for you to use on Guidebook! Get the guide to access the most up-to-date information about our event, including schedules, maps, and much more. Get our guide here.

Android and iOS users:

- Tap the "Download" button to download the free Guidebook app

- Open Guidebook and you can find our "2018 Diocesan Convention - This is Us, Looking Back - Moving Forward" guide

PC and Mac users:

- Open a browser and go to http://bit.ly/ecww-Convention2018Guidebook

Pre-Registration Closed October 12
Pre-purchase of meals is closed: Limited additional meals will be available for purchase onsite.
 
Childcare - Deadline extended to October 19

Through a collaboration between local churches and the Diocese of Olympia, we will be able to offer child care on-site at General Convention for a nominal charge ($5/child for each half-day session, $20/child for all sessions). Care will be provided Friday and Saturday mornings and afternoons to coincide with convention activities. More information and the Pre-Registration Form are linked below.

https://2018-diocesan-convention-childcare.eventbrite.com

Volunteers Needed for Friday Registration

The Office of the Bishop is seeking volunteers to assist with Convention Registration on Friday morning (8:15am - 12:00pm) and Friday afternoon (11:30am - 2:45pm). If you are available, please sign-up for a shift using the form below.

Volunteer Sign-Up

Preliminary Convention Agenda

Below is the first draft outline agenda to assist folks in determining travel time and lodging requirements.

  • The official call to order on Friday will be 2:30 pm; with optional activities earlier in the day.
  • Our goal on Saturday is to adjourn between 3:30-4 pm; however, final adjournment is dependent on requests for agenda time and length of debate and conversation.

Friday, October 26
9:00 am - Registration opens
10:00 am - Exhibits open
10:00 am - Optional Workshops – Session #1
11:00 am - Break
11:15 am - Optional Workshops – Session #2
12:15 pm - Lunch (optional, ticket purchase required)
1:00 pm - Optional Workshops – Session #3
2:00 pm - Break; Exhibit Exploration
2:30 pm - Call to Order / Convention Business Session #1
3:30 pm - Break & Exhibit Exploration
4:00 pm - Convention Business Session #2
5:00 pm - Evening Worship     
5:30 pm - Recess
5:30 pm - Friday Dinner (optional, ticket purchase required)

Saturday, October 27
7:30 am - Registration open
8:30 am - Morning Worship / Convention Business Session #3
10:00 am - Break / Exhibit Exploration
10:45 am - Convention Eucharist & Ordinations
12:15 pm - Lunch (optional, ticket purchase required)
12:15 pm - Clergy spouse/partner lunch (by invitation only/RSVP required)
1:00 pm - Convention Business Session #4
3:00 pm - Closing worship    
3:30-4 pm - Adjournment

Workshops

At this year's convention, 20 workshops will be offered in three sessions on Friday morning. Attendees and guests will have the opportunity to hear and discuss a myriad of topics. Read full workshops descriptions here. Workshop sessions are: One--10-11 am; Two--11:15 am-12:15 pm; and Three--1-2 pm. Workshops:

  • Getting Ready for Luke
  • Alzheimer's Disease and Other Dementias: A Ministry of Help & Hope
  • Strengthening Relationships and Growing Leaders in Your Congregation in the Age of Facebook
  • Our Call to Advocacy: Helping your Community Stand for Justice
  • Coaching Techniques for Ministry
  • Introduction to the Israel/Palestine Conflict
  • Complex Compassion: Mental & Spiritual Well Being in a Chaotic World
  • Unlikely but Worst-Case Scenario: the Active Assailant at Church
  • Update on Diocese of Olympia Refugee Resettlement Programs
  • The Joy of Blessing Prayers: How to Empower Laity in their Prayer Life
  • Telling the Story: Mission to Seafarers
  • Save Money, Water and the Environment: Rain Gardens & Cisterns at Church
  • Having a "there" there: Identity & Marketing in the Local Congregation
  • Church Desk: What it is and What it can do for your Congregation
  • From Maximizing Profits to Socially Responsible Investing
  • What's New in our Partnership with the Diocese of Southern Philippines
  • To Keep or Not to Keep -- That is the (First) Question
  • A Taste of Come and See (Cursillo re-imagined in the Diocese of Olympia)
  • Funding Future Ministry in Your Church
  • Convention Orientation - for new and returning members
     
Exhibits

We are proud to host the following Exhibits at Diocesan Convention. Please be sure to stop by the Exhibit Hall to learn more.

Alzheimer's Association Washington State Chapter; American Friends of the Episcopal Diocese of Jerusalem; Bishop's Committee on the Environment & Carbon Offset Partnership; Babies in Need; Bishop's Committee for Justice and Peace in the Holy Land; Bishop's Task Force On the Death Penalty; Camp Huston; CASA Committee on Alcohol &Substance Abuse; Chaplains on the Harbor; Church Divinity School of the Pacific; Come and See/Cursillo Ministry; Church Desk; Deaf Episcopal Fellowship; Diocesan Resource Center; Diocese of Olympia Archives; Diocese of Olympia Faith Formation: Children & Families; Diocese of Olympia Faith Formation: Youth; Diocese of Olympia Faith Formation: Campus Ministry & Young Adults; Diocese of Olympia Refugee Resettlement Office; El Salvador Companionship Committee; Episcopal Relief & Development; Episcopal Retirement Communities; Faith Action Network; Hester Mallonee, Iconographer; Iona School; KAIROS Puget Sound Chapter; Mental Health Task Force; Sacred Strands & "Iris Fold Art Cards by Judy"; Saint Mark's Cathedral; Seminary of the Southwest; Sound Alliance; St. Andrew's House; St. Luke's Edible Hope Kitchen; St. Mark's Mideast Focus Ministry; The Cathedral Shop at Saint Mark's; The Little Sisters of St. Clare.

2019 Budget approved by Diocesan Council

The Diocesan Council, at its August 23 meeting, upon recommendation of the Budget & Finance Committee, adopted a balanced 2019 Diocesan Operating Budget. The Diocesan Council recommends this budget and submits it for ratification at the convention. Proposed amendments to this budget must be submitted through the resolutions process by the Sept. 11 canonical deadline.

This Convention Guide is intended to provide Convention members with practical information concerning the Convention and how it functions. 

The purpose of parliamentary procedure is to facilitate the transaction of business and to promote cooperation and harmony. The rules of parliamentary procedure are based on a regard for the rights of: 

  • The majority,
  • The minority, especially a strong minority, greater than one third,
  • Individual members,
  • Absentees, and
  • All these together     Robert’s Rules of Order Newly Revised  (RONR)(11th ed.), p. li

Document provides information on the open positions for 2018, along with job descriptions, and an overview of the work of the Nominations Committee.

B.2-draft Nominations Report reflects information received by October 4. Additional information and, hopefully, a full slate of candidates will be presented at the convention.
 
With a 150-word limit, each candidate was asked to review the job description for the position and discuss how their gifts, experiences, skills, and interests would aid this work, and how they would invigorate and/or stimulate the ministry of the particular diocesan leadership group. You can view this information in document B.2.

Convention resolutions are statements that reflect the mind of the diocese on a host of matters from social issues to business practices; resolutions are adopted through the legislative process. Any Convention member may submit a resolution for consideration by the Convention. It is recommended that each Convention resolution be submitted with the endorsement of a congregation and/or regional ministry, or the endorsement of a diocesan commission, committee or program. D1 provides information on how to submit resolutions in the proper format.

D.2 2018 Resolutions Committee Report to Convention includes resolutions received by the September 11, 45-day-before-convention canonical deadline.

A summary of the work of the Commission on Ministry over the last year.

The Office of the Bishop has issued a call for nominations for two diocesan awards. If you know of such a person deserving of either award, talk with your church office or leadership about submitting a nomination.

Categories: 2018 Convention

Elections will take place during the 108th annual convention of the Diocese of Olympia, to be held Oct. 26-27, 2018, at the Doubletree by Hilton Seattle Airport.

Please complete this form in its entirety prior to submission.

Forms must be received no later than Sept. 28. Information received by this date will be included as part of pre-convention materials provided to fall Pre-convention Gatherings in October.

Elections will take place during the 108th annual convention of the Diocese of Olympia, to be held Oct. 26-27, 2018, at the DoubleTree by Hilton Seattle Airport.

Please complete this form in its entirety prior to submission.

Forms must be received no later than Sept. 28. Information received by this date will be included as part of pre-convention materials provided to fall pre-convention gatherings in October.